Dean’s Office Mission (understand that of Deanship):
Fostering the concept of administrative excellence through a proper implementation of strategic administration, knowing that strategic planning is the key factor here, for it directly aims at betterment and improvement. Strategic planning also targets the right administrative functioning and efficiency.
Likewise, the Dean’s Office will include highly qualified administrators, fully aware of the need to offer highly qualified services as the guarantor for overall satisfaction and success.
Dean’s Office
As the official status document of the Colleges of Applied Sciences stipulates, every Dean of college is to have at his disposal an office, to be called Dean’s office.
This office represents a central link in the chain relating the entire Ministry; Directorate General of Colleges; and all academic, academic assistant, and administrative departments together.
Thanks to our Dean’s directives, so far the Dean’s Office has been an efficient means for furthering and facilitating all sorts of tasks and operations.
We would have mentioned, in particular, the high quality services the office has been rendering to all sorts of staff: Dean and Vice-Dean, members of academic, academic assistant, and administrative staff, as well as to students.
The Dean’s Office is assuming huge tasks for it deals with all academic aspects: answering telephone calls and queries; receiving and forwarding incoming and outgoing mail; keeping a close eye to the operation and progress of all academic, academic assistant and administrative processes.
Not least in this enumeration, is the office’s continuous interest in other areas, such as providing a proper training for the college’s staff and connecting the college to the local community.
Dean’s office performing its tasks through the following divisions:
1. Coordination and Following-up Section
This section performs the following tasks:
Receiving incoming correspondence, and classifying them into special files, prior to bringing them to the Dean’s notice.
Classifying outgoing correspondence into special files and sending them to the administrative departments concerned.
Checking up with and securing all files purporting to day-to-day work within the Dean’s Office.
Setting up and printing out all official letters and various documents.
Classifying, numbering and saving all administrative decisions and announcements, this will then be distributed among the departments concerned.
Coordinating the ongoing work of the dean’s Office, such as scheduling appointments, meetings, or forwarding and answering of telephone calls.
Following up with various notices, reports, and minutes purporting to the Dean’s activities within the college and outside it.
Providing necessary information to help with more efficient following up activities.
Setting up regular reports on the following up activities, as well as on performance evaluation. Advancing suggestions and suitable options on how the tasks in g) and h) can be better performed.
Preparing an annual summary about the following–up plan that includes recommendations, this is submitted to the Dean.
2. Public relations and Information section.
This section/division performs the following tasks:
Welcoming and bidding farewell to the college’s guests.
Participation in the organization of conferences and other events held at the college.
